Ideals virtual data room overview
Ideals virtual data room provider offers highly advanced yet user-friendly solutions for anything from everyday collaboration to complex deal processing in banking, legal, life sciences, and other sectors. Ideals virtual data room secures key company data, helps monitor user engagement via graphic reports, and supports all sorts of projects with smart tools.
Ideals Solutions is a leading provider of virtual data rooms with an established reputation for impeccable system performance and supreme customer service. Ideals virtual data room is a fully equipped platform for M&A, portfolio management, due diligence, board communications, and more.
Ideals virtual data room is a product by Ideals Solutions, a UK-based SaaS company founded in 2008. Over the years of its operation, Ideals established a global presence across all major regions and overperformed multiple key competitors with numerous innovations.
According to user feedback, the Ideals virtual data room creates a safe and convenient environment for all projects, including collaboration with external parties, intellectual property protection, and more.
Ideals is very customer-oriented as it offers access to abundant support resources and continuously improves the data rooms’ user interface. Additionally, Ideals virtual data room pricing is flexible enough to support clients with various budgets, from small nonprofits to large enterprises.
Who benefits from Ideals virtual data room?
Being one of the most popular providers Ideals data room offers a huge variety of useful features and a immaculate security keeping your information safe.
Ideals virtual data rooms are perfect for accommodating various projects for corporate M&A, life sciences, investment banking, governments, educational institutions, and others. Data rooms are suitable for performing due diligence, facilitating multiple workflows, fundraising, licensing, board management, and more.
Ideals virtual data room’s client list features many large names, such as Deloitte, KPMG, Citi, and others. And once you try this service, you will understand why those brands have trusted their sensitive information to the data room by Ideals. The main reason why most Ideals users switched from their previous data room software is a powerful security system.
Ideals virtual data room security
Ideals virtual data room protects its strategically-located servers from malicious activity by applying sophisticated techniques and following industry-leading protocols. Ideals virtual data room software and hardware are monitored and audited according to the standards like:
- ISO 27001
- SOC 2
- GDPR
- HIPAA, and others
Ideals data rooms help clients protect critical data on multiple levels by applying dynamic watermarks on documents, closely tracking every action, enabling session timeouts, and allowing to retrieve files even after they have been downloaded.
Also, Ideals has a unique feature called “Fence View”. This feature creates a fence-like overlay on your document to protect the data from theft via web camera-based attacks. It also adds extra security from unsolicited viewing in public places.
Those not invited to the Ideals virtual data room can’t enter it. With a two-step verification system, users have to enter an SMS code while logging in. Data room administrators can safely manage virtual data rooms’ user permissions to remain in control over each action on the platform.
Virtual data room Ideals, compared to most of its competitors, employs maximum tactics to keep your data intact. On top of that, Ideals virtual data room developers are constantly working on developing new mechanisms to protect your information and stay several steps ahead of cyber attackers.
Ideals virtual data room key security features
- There are 8-level permissions for internal and external parties.
- Ideals virtual data room prompts users to enter a confirmation code every time they log in.
- Developers are evaluating software according to industry-defining practices and standards.
- Ideals virtual data room offers dynamic watermarking, remote wipe, and 256-bit SSL encryption.
Ideals virtual data room document management
Security is not the only reason behind Ideals virtual data room’s popularity. Ideals virtual data room software is also a perfect tool for easily managing high document volumes.
Data rooms by Ideals can be set up in just 15 minutes. And right away, you can upload documents in bulk using the Drag and Drop feature into the central repository.
There is no need to prepare files for upload. Ideals data room supports 25+ formats. Once the documents are uploaded, you can structure them into folders and invite other team members to the online data room.
A straightforward user interface, among other aspects, allows you to immediately locate every specific feature or document. And additional tools like comments, labels, and actionable items further elevate the file management capabilities of the Ideals virtual data room.
Ideals virtual data room key document management features
- Bulk upload into the Ideals virtual data room in over 25 formats
- Keyword search through the entire VDR folder structure
- Mobile access to urgent documents
- View-only feature for external parties
Ideals virtual data room user management
Ideals virtual data room provides all the necessary instruments for safe yet easy access to authorized users. The owner of the Ideals virtual data room online repository can manage the access other users have. The system allows generating graphical reports that show every action the user has performed. Such capabilities significantly improve accountability and accelerate workflows.
The complete set of other features for managing users inside the Ideals virtual data room ensures that internal and external parties won’t have issues navigating the software, even if they don’t have previous experience with data rooms.
Ideals virtual data room key user management features
- Detailed reporting features for tracking activity and engagement
- Expedited initial setup
- An option to have multiple administrators for several large projects
- Customisable invitations, notifications, and user profiles
Ideals virtual data pricing
The provider offers three tariff plans — Pro (for small and mid-size projects), Business (for serial dealmakers or large projects), and Enterprise (for various business purposes).
Each plan includes:
- SOC 1/2/3 and ISO 27001:2013 certified data centers
- Two-factor authentication
- Remote shred
- Information rights management (IRM)
- Detailed audit trails and reports
- Distinguished branding
- Unlimited users
- 24/7 customer support
- A 30-day free trial
Here’s more detail on each pricing plan and a set of features it offers:
Pro
- 1 Project
- 5 Administrators
- Unlimited users
- 24/7 multilingual support
- Customizable dynamic watermarks
- Standard Q&A management process
- Custom terms of access / NDA
- 2 hardware encrypted USB drives with data room archive
Business
- Unlimited Projects
- Unlimited admins
- Unlimited users
- Extended premier support
- Advanced branding options
- Unlimited live training with an expert
- Login to data room from own website
- Document labels
Enterprise
- Unlimited Projects
- Unlimited admins & users
- Unlimited preparation period
- Dedicated project team
- Single Sign-On integration
- No billing until project goes live
- Multi-project Management
- Advanced Q&A management process
Ideals virtual data room deployment
Ideals software is compatible with any operating system and device type. There is no need to install any additional plug-ins. Users can access the virtual data room Ideals’ VDR setup through web-based desktop browsers on Microsoft, Mac, and Linux, mobile devices running on iOS and Android, and offline extensions.
Ideals team made sure that the initial set-up of the platform is very user-friendly, even for the users without any previous experience. Customers can access the Ideals virtual data room at their convenience via a mobile device or a computer from anywhere in the world.
include solutions like Google Drive, Zoom, Microsoft Office, and more. The well-organized user interface and versatile features available across many platforms make the Ideals data room one of the best solutions for international projects and global enterprises.
Additionally, the Ideals virtual data room assistant team is always available to deliver the needed software deployment advice via an extensive knowledge base, phone support, or dedicated-manager calls.
System requirements
Client computer:
Supported operating systems:
Supported web browsers:
Supported web browsers:
Server locations
Europe:
Asia:
Oceania:
North America:
South America:
Ideals virtual data room customer support
The Ideals team does everything possible to deliver really great customer service to all users at any time. The support is available to answer questions, resolve issues, and supply various help resources via e-mail, phone, and chat. The support team representatives will also train the new customers on using the Ideals virtual data room effectively.
Users can reach the support team that is available 24/7 every day. Support managers can speak 12 languages and are always ready to guide you through the process and provide you with training if you need one. Most of the customers’ feedback regarding Ideals virtual data room features the best regards towards the support team.
FAQ
Go to the upper right corner in your Ideals virtual data room window and find the wheel icon. Once you click on it, the drop-down menu will appear. Choose the type of settings you need. In General Settings, you will find all the basic options such as automatic indexing and project management tools for your virtual data rooms.
For the Ideals data room to run smoothly, your processor should be 1GHz 32 or 64 bit, and you need at least 1GB of system memory. As a deployment cloud, the service works best with an Internet speed of 512 Kbit/s or better. Ideals virtual data room supports Windows XP SP2, all the newer versions, and macOS 10.8 and above. It’s recommended to use Google Chrome, but the provider also supports Microsoft Internet Explorer, Firefox, Safari, and Edge. To make sure that features work correctly, please install Adobe Reader and FileOpen Plug-In. If you’re using the Ideals Windows desktop app, install NET Framework 3.5+.
Simply drag all the documents to the virtual data room window and choose the folder you want to put them into as the structure appears. Each file will have a bar that shows the uploading process. You can add more documents to the queue. Once all files are processed, the Upload button will become active – click it to finish uploading. You can also use the Ideals virtual data room desktop application to manage the files.
Ideals virtual data room protects all user data and ongoing transactions with military-grade encryption. In addition, this data room allows you to safeguard your files even better with features such as Secure Fence View, Remote Shred, Dynamic Watermarks, Secure Spreadsheet Viewer, and granular sharing access permissions. Moreover, you can set up two-factor authentication to prevent unauthorized users from accessing your Ideals data room.
Ideals virtual data room supports 12 languages. When setting up the virtual data room, you can choose between English, German, Spanish, French, Portuguese, Russian, Turkish, Dutch, Italian, Polish, Chinese, and Japanese.
The Ideals virtual data room pricing details are not publicly disclosed, as every quote is based on the customer’s requirements and resources. You can email the Ideals virtual data room sales team to learn more about their competitive pricing, cons, and pros for your business.
5.0
I enjoy working with documents in the iDeals data room because it’s very straightforward. I don’t have to waste time explaining to my clients how to use it, and all processes are getting done quickly since no one struggles to understand the features. I especially like the reports that give me a bigger picture of what’s going on with files.
Yarin L.
Pricing Coordinator5.0
5.0
We were looking for a data room to hold M&A, and our partners advised iDeals to us. The deal was very easy to handle with this provider mostly thanks to the simple interface that everyone quickly figured how to use. We will stick to this data room in the future.
Leroy W.
Chief Investment Officer5.0
5.0
As a law firm, we need our clients to feel safe when they share their information with us. At first, iDeals became our choice because of the name that implies this data room is ideal. But as we began using it, we realized it really is perfect. All the tools we need are there, and the interface is very straightforward. Of course, the protection is impeccable, too.
Fergus O.
Real Estate Attorney5.0
5.0
My company has many partners overseas, and I need to share documents with them somehow. I stumbled upon iDeals a couple of months ago and decided to give it a try. It’s a lifesaver! It’s much more convenient than cloud file sharing platforms I was using, and it’s much safer.
Yasin R.
CEO5.0
5.0
We’re using iDeals for over a year to share files with our partners and to manage the documents internally. Everyone likes the software a lot because it’s simple and filled with useful features. No one needed any special training, and the onboarding for new members usually goes smoothly.
Dennis O.
Revenue Manager5.0
5.0
It’s challenging to keep the information safe but accessible in Biotech, especially when we deal with interns and invited parties. iDeals, however, made it much easier for us with granular access management. Also, it’s helpful to see the activity of users - helps us spot if someone abuses their rights.
Andrea M.
Financial Advisor5.0