Best Virtual Data Room Providers in the UK

There are many virtual data rooms in the UK. So it’s hard to pick one when it comes to choosing the best option. Learn what users think about your favorite data room. Please share your experience to help others with their choices.

Select Provider
ideals logo
4.8 / 5.0
4.6 / 5.0
intralinks-logo
3.9 / 5.0
3.7 / 5.0
merrill logo
5.0 / 5.0
5.0 / 5.0
box-logo
4.3 / 5.0
4.2 / 5.0
logotype of dealroom
4.6 / 5.0
4.3 / 5.0
drooms logotype
4.6 / 5.0
0 / 0
citrix logotype
4.5 / 5.0
4.2 / 5.0
Sterling logo
4.2 / 5.0
0 / 0
1st
Free trial:
  • Yes
  • No
Business size:
  • Small
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  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
2d
Free trial:
  • Yes
  • No
Business size:
  • Small
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  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
3d
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
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4th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
5th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
6th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
7th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
8th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
9th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
10th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
11th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
12th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
13th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
14th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux
15th
Free trial:
  • Yes
  • No
Business size:
  • Small
  • Medium
  • Large
Support:
  • 24/7 (Live Rep)
  • Business hours
  • Online
Platform:
  • IOS
  • Android
  • Windows
  • MacOS
  • Linux

Are you looking for a data room for M&A?
You might be interested in reading about other data room use cases
Do you need assistance finding the best dataroom option?
Please tell us what purpose are you choosing data room for?
We recommend you the best 3 data room providers for M&A deals
Thanks for sharing your thoughts!

In the nearest future we will add the necessary information to our website

Virtual data rooms in the UK

What is a data room?

Data-room (or Virtual Data Room) is a software that helps businesses to keep and share documents with their partners in a high security way. It’s main feature is file sharing inside numerous industries such as finances, investment banking, biotechnology, legal sphere and many others. The highest priority of any data room is providing help in making secure M&A deals through protected document exchange.

A virtual data room is a business tool for managing and sharing corporate documents online. A data-room keeps all your documents organized, secure, and available for authorized users. It simplifies and accelerates all business processes that involve papers — such as due diligence, M&A, IPO, and others. Also, a dataroom provides businesses with essential features for efficient teamwork and valuable reports that can help companies improve their strategies.

You should look for a service that will offer you all the instruments you need. Usually, data room providers offer slightly different sets of features for their customers. However, some functions are essential. For example, all virtual data rooms should offer two-factor authentication and watermarks for enhanced protection, bulk upload, and automatic indexing for quick uploading of files, granular permissions to give you full control over users, and reports to provide you with useful insights. You can learn more about different features on our website — we offer detailed virtual data room reviews where we talk about functions and other important matters.

Both services are quite similar if you look at them as at the tools for storing files online. But even the quickest cloud storage VS. a virtual data room comparison will show you that the latter is much more secure and suited for business needs. A VDR offers a lot of features that will simplify the processes during deals and help companies reach success. A generic cloud storage will never be as reliable and useful as a data room when it comes to business processes.

A virtual data room allows businesses to upload files and manage them easily online. But also, they should let companies invite participants to the data room and have full control over their activity. Also, VDRs should allow all parties to communicate through features like comments to documents and a Q&A section. Finally, a data room should bring businesses more insights and hints on how to improve the workflow.

Data room prices vary depending on the features of the software and the popularity of the provider. Vendors usually have different pricing plans to satisfy various needs and fit budgets of businesses. Also, a lot of providers offer a free trial or a demo that will let you test a data room and see if it’s worth its money for you. We offer information about data room pricing on our website, so you can compare the costs easily.

Virtual data rooms for Mergers and Acquisitions are software tailored for this business process. They provide businesses with specific tools required for a successful M&A, and usually, there are no features that would be useless in this case. Also, often data rooms for M&A are designed to create a prearranged convenient workspace that can accelerate the deal.

How to use data rooms?

All you need to do is to upload your files using a simple drag and drop feature and organize them within the online repository. Once you do it all your documents are perfectly safe and ready to be shared with your team, partners, investors and anyone who needs to use them.

VDR is perfect for the teamwork. The owner of the data room can add team members or other people who need to have an access to the information. Once new users are added you can manage their roles and actions they can perform within the data-room. Also, the datarooms owner can see what other users were doing with files, how much time did they spend working with them and other useful data.

how virtual data rooms can be used

Secure data room also can provide their users with detailed statistics that allow tracking the development of the business. From those reports, business owners can gather lots of valuable insights that will help to improve the processes within and outside of the company.

But since there are a lot of different virtual data rooms it might be hard to pick the one that will suit your business perfectly. Using virtual data rooms review you can see unique features every provider has and choose the one that will fit your needs.

What Are Virtual Data Rooms Used For?

Businesses can use this instrument for every process that is related to the work with documents. For example, one of the data room services is due diligence which can speed up the information review significantly. There is no need to travel, spending lots of time and money, just to provide potential partners, investors or authorities with the required information. Everything can be reviewed online within a short period of time.

Data on Mergers and Acquisitions is extremely sensitive. That’s why it should be protected well. Using online data rooms business owners don’t have to worry about the safety of important documents. Providers care about the security of their customers’ files and protect their servers. Also, they provide users with some additional protection like watermarks.

data rooms

Data rooms for Real estate are used rather widely in the UK. Since the property market is blooming here, companies in this field have to speed up the paperwork to get the deal. Using VDR for real estate businesses can not only manage their documents but also share video tours, plans of the property and other useful information with potential buyers. It allows both parties to save time and make a decision in a comfortable environment with no hurry.

Virtual Data Rooms

Can be used for a variety of purposes, including:

M&A
Read more
Read More About M&A
Life Sciences
Read more
Read More About Life Sciences
Real Estate
Read more
Read More About Real Estate
Due diligence
Read more
Read More About Due diligence

Virtual Data Room Providers

We all know that not all virtual data rooms were created equal, but with all of the virtual data room providers seemingly offering similar services, it can be difficult to choose the one that is right for you. Choosing the right data room for you is critical for the success of your project since there is so much riding on this decision. You need to feel confident that everything you upload into the online data room will remain confidential since any leak of information can result in fines, litigation and damage to your reputation.

business processes

Having a reliable virtual data room is absolutely critical to doing business in the UK. With so many laws regulating M&A transactions, conducting online Due diligence and anything that requires strict confidentiality you are opening yourself up to serious legal and representational risks.  In case of any legal dispute, you will have to show who made which changes, downloaded or uploaded documents and pretty much anything that was done in the data room. This is why a lot of companies in the UK use a data room to protect themselves and their information by using virtual data rooms.

 For many UK companies, a virtual data room expedites a lot of business processes since the necessary information is readily available inside the data room and, in some cases, can be accessed offline. They also use it as a document repository since it is much safer than any other cloud service on the market and it is very easy to grant and restrict viewing privileges whenever the situation should arise. 

 We prepared virtual data room reviews for you since navigating the sea of data room providers UK can be difficult.

15 Best Data Room Providers 2020

RankData Room ProviderAdvantagesRatingResourse
1iDeals Virtual Data RoomExcellent document managemet tool: High security level, Support, User Interface, Ease of set up, Ease of use View Profile
2IntralinksUseful for sharing large files, Support, User Interface, Ease of set up View Profile
3DataSite (Merrill)Competitive Pricing, Support, User Interface, Ease of set up View Profile
4BoxGreat Efficiency, Support, User Interface, Ease of set up View Profile
5DealRoomSimplified Process, Faster Entry, Focused Analytics View Profile
6DroomsSupport, Ease of use View Profile
7Citrix ShareFile VDRAutomated Notifications, ShareFile StorageZones, View Profile
8SterlingMany features and Full security View Profile
9AnsaradaGood Cusromer Service, Support, User Interface, Ease of set up View Profile
10HighQ Data RoomQuick set-up and Fast access View Profile
11EthosdataEasy-to-use data room, 24/7 Support Service View Profile
12OnehubSecure Backup Storage, Increased Security, Accessibility View Profile
13ShareVaultDocument Sharing Analytics, Marking of Files and Tags View Profile
14Document VaultEase of use, Ease of set up View Profile
15DatasendDirect, fast and easy access to folders, Private Q&A system View Profile

How to Choose the Best Virtual
Data Room Provider in the UK

The first thing that you have to take into account is security. You must be absolutely confident that when you upload something into the data room it will remain there and only people to who have access credentials will be able to view it. Just like in the rest of the world, there are a lot of cyber criminals in the UK, and if they really want to get their hands on a certain piece of information, they will use any means to get it. Be sure to ask the virtual data room providers about their security features and what sets their security apart from the rest.

 Also, the data room must be easy to use. While there should be a lot of features, the best data room solutions are the ones that offer an easy to use interface. You may find virtual data room comparison on this website. After all, the last thing you want to be doing is sitting there and trying to figure out how to use complicated software. However, let’s say that you do need help with something and you decide to call their customer services team. Will you be able to talk to a person or will they transfer you over to a robot? Will they be there for you whenever you need them or will they be available only during regular business hours? These are also important aspects to keep in mind.

 While the cost is an important factor, it should not be the deciding one. Keep in mind, data room providers offer a wide range of pricing plans and the best features will be available with the more pricier options. Think about what features you will absolutely need for your project and then think about which ones are worth paying for and which ones you can do without. Whichever plan you choose from the data room providers, be sure that it is flexible and you can upgrade whenever you need to.

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