Dealroom Data Room Overview

Dealroom virtual data room is focused on the mergers and acquisitions deal process as this provider offers deal room software to meet the demand for efficient M&A lifecycle management. So if you’re looking for a deal room that could help you improve business collaboration, protect documents,  build the right strategy, and reach the desired goal during your M&A transactions, this virtual data room might be a suitable option. 

In this review, we’re going to take a quick look at the features, pricing options, deployment, customer support, and security of the Dealroom virtual data room.

This quite young virtual data room provider was born in 2012 in Chicago. Its creator was running an M&A practice helping businesses go through this transaction process. And he knew all the challenges companies have to deal with during mergers and acquisitions. As most of those problems were related to the data exchange, the solution was rather obvious — a tool that could help users simplify the way they share confidential documents. And that’s exactly what Dealroom does for many businesses worldwide.

The mission of this provider is to supply companies with secure deal room tools that could improve teamwork, thus creating more people-driven, innovative, and equitable deals. Unlike physical data rooms, Dealroom reduces costs of mergers and acquisitions and eliminates distractions to let parties focus on the deal process. 

In addition, this virtual data room software allows businesses to track their progress and learn valuable insights that help them realize how to improve their company strategies. 

Dealroom software features

The following deal room functionality makes it easy to store important documents, securely share confidential documents, manage business transactions, and collaborate with buyers, investors, and other partners in a centralized virtual data room.

  • Store all files in one place. Regardless of the document type, users can upload and manage files in a single secure space.
  • Connect files with requests. It is much easier for teams to complete due diligence requests with drag-and-drop tools.
  • Fully control data. With the ability to change permissions when needed, you can be sure that sensitive documents are always in the right place and at the right time.
  • View data without leaving the data room. With a convenient document viewer and built-in Excel, there is no need to switch between programs to complete due diligence swiftly.
  • Get valuable analytics. Buyer engagement or user activity information is insightful at every deal stage, so you always have this deep knowledge delivered by the virtual data room software.
  • Reduce repetitive tasks. Machine learning tools automate tasks, significantly reducing the need to perform them manually.

Dealroom security features

It’s safe to say that Dealroom virtual data rooms can be a good choice for document security. After all, the platform is equipped with numerous tools for comprehensive data protection and meets industry-leading quality standards.

Multi-factor authentication

This password authentication system significantly reduces data breach risks by implementing a two-factor login.

Data encryption

Encrypting data at rest and in transit with sophisticated software algorithms prevents unauthorized visibility of confidential documents.

Strict identification protocol

Passwords and single-user ID protocols protect data room contents. In addition, each user receives a unique login.

Siloing data over private cloud servers

Siloing critical documents on private cloud servers allows appropriate parties to securely share, store, and access documents.

Secure emails

The Dealroom software is a reliable place to share files and support business communication, allowing you to eliminate insecure file sharing via email. 

Additional features for managing M&A project applications

These additional features create an even more secure virtual data room for sensitive documents and deal management processes during due diligence. 

First, an admin can restrict storage access to individuals, groups, or devices. Besides, authorized users work with data solely according to preconfigured sets of permissions.

Second, the virtual data room software has a mechanism of risk-based multi-factor rules based on risk assessment to prevent hazards.

Third, Dealroom clients benefit from full real-time audit logs and compliance reports. This way, they stay informed of all developments during the due diligence process or other operations requiring total control.

Dealroom virtual data room certifications

Another proof of the Dealroom virtual data room reliability for secure file sharing and strategic transactions like M&A or due diligence is the following certificates:

  • SOC 1/SSAE 16/ISAE 3402
  • ISO 9001 / ISO 27001
  • SOC 2 Type II
  • DOD CSM Levels 1-5
  • FIPS 140-2
  • PCI DSS Level 1
  • GDPR

Dealroom pricing

You can contact the provider through the official website to request details on the cost for your company. You may also want to schedule a free demo or a free trial to check how comfortable it is for you to manage workflows with the platform.

Dealroom deployment

Dealroom virtual data room is available as a cloud, SaaS, web-based solution.

Unfortunately, the software provider doesn’t have mobile applications. Therefore, competitive products with apps may be more suitable for you if your deal process requires 24/7 control of business workflows, teams, or multiple bidders.

Dealroom customer support

According to the provider, the Dealroom technical support team includes former M&A professionals. So, you can get valuable advice not only on how to use the deal room software but also on how to manage the due diligence process, M&A, or other business transactions. 

The software experts are available through:

  • Chat
  • Phone Support
  • 24/7 (Live Rep)
  • Email/Help Desk

Dealroom case studies

Dealroom’s capabilities make it an efficient M&A tool in the following industries:

  • Private Equity
  • Investment banking
  • Legal
  • Real estate
  • Finance
  • Biotech & Pharma
  • Oil & Gas
  • Agriculture
  • IT technology

Dealroom is open about its software efficiency, showcasing its capabilities with comprehensive case studies. The following case summaries show the challenges Dealroom resolves:

  1. Farmers Business Network — M&A strategy management.
  2. Jamf — M&A lifecycle management.

Farmers Business Network — M&A strategy management

FBN used several desynced applications for multiple deals and use cases simultaneously, including due diligence, reporting, and communication. Lack of process organization resulted in managerial delays and deal fatigue.
Centralized M&A management allowed FBN to clarify M&A processes, adjust deal pipelines, and improve execution efficiency. M&A pipeline management tools allowed FNB to track multiple investors without compromising efficiency and workflow privacy.
FBN processed 12-15 deals simultaneously while receiving positive outcomes within each transaction.

Jamf — M&A lifecycle management

Software development
Excel workflows were slow and inefficient for Jamf. It took the company up to 12 months to complete M&A tasks manually. The slow M&A process deteriorated transaction opportunities and interfered with synergy outcomes.
Real-time VDR activity updates ensured execution transparency and improved management processes. Centralized data storage, task workflows, and full audit trail simplified and automated M&A tasks.
Jamf replaced disconnected tools with one centralized M&A platform. VDR-driven project efficiencies allowed Jamf to reduce M&A lifecycle time by 50%.


Is Dealroom free?

Deal room offered a 14-day free trial in the past. This feature is no longer available. Dealroom customers can schedule a free 30-minute demo featuring a comprehensive walkthrough of Dealroom’s capabilities. You can contact the sales team to schedule a free demo. 

What are the features of DealRoom?

Dealroom Software offers drag-and-drop features, four levels of granular access permissions, VDR usage analytics, deal-tracking tools, and task workflows. Dealroom customers can protect sensitive data with two-factor authentication, strong passwords, 256-bit encryption, and private cloud servers.

What is DealRoom used for?

The Dealroom data room facilitates M&A lifecycle management, due diligence, post-merger integration, IPO, divestments, and other business activities. Its customers can enjoy 24/7 technical support, streamlining the VDR experience and boosting deal efficiency from day one.

How much does Dealroom cost?

Dealroom prices start at $1,195 per month. Its pricing policy gives sufficient flexibility to satisfy customers’ needs and requirements. You can contact sales and arrange a personal meeting to negotiate a project-tailored pricing structure.

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