ShareVault Data Room Overview

Sharevault is a leading American virtual data room provider that helps companies manage sensitive data securely. Founded in 2003 as Pandesa Corporation and rebranded in 2010 as Sharevault, this company provides a virtual data room solution to over 100,000 businesses in 48 countries.

What is a Sharevault data room, how much does it cost, and how can your company benefit from it? Keep reading to find this out.

Sharevault data room is a secure, easily-deployable file-sharing platform developed for information-intensive business processes. Businesses use this virtual data room solution for due diligence, mergers and acquisitions, asset sales, restructuring and turnarounds, fundraising, and more. 

It helps companies of all sizes in life sciences, energy, legal, investment banking, real estate, and other industries simplify the following tasks:

  • File-sharing
  • Document control
  • Due diligence management
  • Team communication
  • Reporting
  • Transaction management

Main features overview

Sharevault supports the following document management and collaboration features.

Group of featuresDescription
Content organizationUnlimited drag-and-drop file upload for setting up a data room quickly.

Automatic PDF conversion with over 40 supported file formats for keeping your document structure consistent from day one.

Zip upload feature for transferring large volumes of information quickly.

Drag-and-drop content reordering for rearranging confidential documents in an instant.

Index auto-numbering for navigating content quickly and saving time on due diligence tasks.
Content viewingFull-text search and smart filters for locating content within projects, folders, files, and pages.

Hierarchical tags for placing a file in different locations and improving due diligence lists.

Zoomable thumbnails for previewing documents and reducing extra clicking

Infinite scrolling feature for getting a broader perspective on available documents within each folder.

In-built file reader and player for viewing text, audio, and video files.
CollaborationQ&A module for increasing communication between deal parties, investors, and company departments.

Q&A workflows for setting multi-level subject matter approvals.
Data room customizationEnforceable agreements for letting involved parties sign custom NDAs, CDAs, and LOIs.

Custom branding for placing your company logo in the web app and creating a custom URL for your login page.
User activityInteractive activity reporting for getting a bird’s eye view of what’s happening in your data room.

Detailed audit trail for capturing over 70 types of data room actions, from page views and logins to document edits and downloads.
Extra featuresMobile apps for keeping your business running smoothly on mobile devices.

Platform integrations for extending ShareVault’s capabilities with SSO, APIs, OneDrive, DocuSign, Box, Dropbox, Google Drive, and SharePoint.

Life science features for working with CTD, SAS, and Graphic Prism documents commonly used in the biotech industry.

Security features

Sharevault offers enterprise-grade security features, like encryption and key management, to protect confidential documents and workflows:

  • Two-factor authentication provides an extra protection layer requiring users to enter a code sent as SMS or via an authentication app.
  • AES 256-bit data encryption at rest and transit makes your business files practically unhackable.
  • Customer-managed encryption keys allow for reducing data break risks to a minimum.
  • Granular access settings at the user, group, folder, and file levels ensure the highest level of data privacy.
  • Single Sign-On (SSO) improves usability and security within your organization by reducing logins and, therefore, password-targeted cyberattack surfaces.
  • Dynamic watermarking adds extra protection to viewable and downloadable files, ensuring that nobody alters them without your permission.
  • Document-level controls disable unauthorized viewing, editing, downloading, printing, screen capturing, and other actions.

Sharevault ensures consistency and compliance regarding its security features thanks to the following certifications:

  • SOC 1,2,3 certificates verify sensitive information, architecture, and physical security compliance.
  • ISO 90001, 27001, 27017, and 27018 ensure that customer service and information security meet the highest standards.
  • DoD CC SRG IL2 defines the best information storage, processing, and transfer practices. 
  • HIPAA defines security standards for medical information.
  • HITRUST ensures the company complies with the latest security practices while handling medical data.
  • FedRAMP Moderate determines cloud computing security standards for working private information.

Pricing options

You can select from the following Sharevault pricing plans:

  • Sharevault Express. This plan offers basic analytics, document organization, and content viewing features, and robust security options. It is the best option for one project with limited parties involved.
  • Sharevault Pro. It offers advanced security options, like file expiration dates, and provides all available content organization features. Mid-sized companies choose it for multiple projects, due diligence, and transaction management. 
  • Sharevault Enterprise. This plan unlocks all Sharevault features, including Q&A workflows, in-built integrations, and customer-managed encryption keys. You can choose it for a complete M&A cycle, fundraising, bankruptcy and restructuring, and other complex business deals.

This company offers tailor-made pricing quotes available upon request. You can also visit the Sharevault pricing page and see what features are enabled under each subscription plan. 

Beyond that, Sharevault offers a 7-day free trial, allowing you to test all available data room features. Additionally, you can schedule a personalized live demo to see this data room in action. 

Deployment options 

Sharevault is a web-based platform available in your browser and compatible with Windows, Mac, Android, and iOS devices. You can access this data room in Google Chrome, Mozilla Firefox, Microsoft Edge, and Safari browsers or Android and iOS mobile apps.

Based on dozens of Sharevault reviews on Capterra, G2, and GetApp, this platform offers an intuitive user experience and is super-easy to deploy. 

All you need to do is send files using the drag-and-drop feature, invite users, and configure privacy settings. If you experience difficulties with the platform, you can use an in-built help desk or contact technical support. 

Customer support info 

Sharevault offers unrivaled customer service for both ordinary and urgent matters. For example, it provides 24/7365 free telephone, online chat, and email support for end users and admins worldwide. 

Additionally, you can address a dedicated project manager supporting you throughout your experience with Sharevault. 

Lastly, you can schedule one-on-one training sessions and webinars to accelerate onboarding and maximize your data room’s potential. 

Sharevault’s main use cases

  • Investor communications. Sharevalt’s Investor Portal helps private equity firms, hedge funds, and venture capital firms share confidential materials with stakeholders, partners, and investors. Companies retain full control of the information flow within the system.
  • M&A governance. VDR capabilities suit M&A professionals, due diligence experts, and advisory firms. Pre-made due diligence checklists, data automation tools, and ironclad security tools ensure smooth sell-side M&A.
  • Board communications. Sharevault’s board portal helps corporate and non-profit board directors stay highly organized, connected, and well-informed. Data sharing capabilities, role distribution, and helpful updates ensure efficient collaboration within the boardroom.
  • Due diligence. Due diligence professionals use checklists, real-time updates, and insightful reports to navigate business complexities. The ease of data sharing helps functional teams develop due diligence reports.

Case study: Brazilian healthcare nonprofit

Deal type
Information sharing
A healthcare non-profit organization used patient-related video materials for reporting and marketing purposes. Retaining video security and preventing unsolicited file sharing were the primary challenges.
Granular access permissions allowed the nonprofit to control the rights for shareable video content, preventing unauthorized access and accidental file sharing. Video watermarking deterred data leaks and allowed for instant source tracking.
VDR capabilities allow the nonprofit to share videos of patients while complying with protected health information (PHI) standards.

Case study: Life sciences startup

Life sciences
Deal type
The startup company had challenges balancing data privacy and availability while communicating with investors.
Sharevault offered role-based access to content, allowing the startup company to fine-tune access permissions for different investors in the data room. The startup facilitated investor-powered due diligence in several projects without deal parties knowing about each other, benefiting from data privacy.
The company showcased its growth potential to multiple investors at different negotiation stages while preserving high data privacy.


What industries does Sharevault cater to?

Sharevault caters to a wide range of industries:

  • Life sciences
  • Healthcare
  • Financial services
  • Legal services
  • Real estate
  • Oil & Energy
  • Education
  • Entertainment

Is Share Vault good for investors?

Sharevault is a suitable solution for investors and investment-related companies, such as hedge funds, private equity firms, and venture capital firms. Sharevault’s investor portal facilitates investor communications and helps companies execute fundraising deals.

What is Sharevault pricing?

Sharevault VDR offers custom pricing within three pricing plans. Sharevault’s subscription plans vary in features, and customers can benefit from the most advanced VDR capabilities under the Enterprise plan. Besides advanced features, this plan includes a dedicated project manager and one-on-one training sessions for VDR admins.

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