DataSend Data Room Overview
| Quick summary ➞ DataSend (Data Send UK) is a secure file delivery tool with lightweight virtual data room functionality for small teams and simple projects. ➞ Built to send large files safely, it adds basic VDR features like access permissions, dynamic PDF watermarking, audit trails, and a basic Q&A tool. ➞ Best suited for light due diligence, routine document exchange, and small project collaboration where teams need a simple, secure setup. ➞ Offers transparent pricing and free trials, making it accessible for small businesses and professionals. ➞ Not ideal for complex M&A, large corporate deals, or organisations needing advanced workflows, as it lacks many enterprise-level VDR capabilities. |
DataSend (officially, Data Send UK) is a secure file delivery service that also provides lightweight virtual data room (VDR) capabilities for small teams that need to share sensitive information.
The platform was originally built for sending large data files safely, and its VDR module adds simple tools for organising confidential documents, setting user permissions, and tracking viewed files.
DataSend works best for UK businesses, advisors, accountants, and legal firms that need secure file sharing without the complexity of enterprise VDRs. It makes it easy to upload entire folders, grant access to external parties, and keep sensitive data in one secure online repository.
What sets DataSend apart is its two-in-one approach. Companies can use it both as a secure file-transfer tool and as a basic data room service, reducing costs while maintaining strong encryption and essential access controls.
However, DataSend is still primarily a file delivery platform, not a full-scale virtual data room provider. It does not offer the advanced workflows required for complex transactions like mergers and acquisitions (M&A).
Because of its lightweight structure, DataSend is best suited for:
- Simple due diligence and small corporate reviews
- Routine document exchange with clients or external parties
- Investor updates and sharing confidential documents in a controlled way
- Secure file transfer for law firms, consultants, and accountants
- Small-team collaboration where users need quick, secure access without complex setup
Pros and Cons
| ➕ Pros | ➖ Cons |
|---|---|
| • UK-based secure data hosting • Transparent pricing with clearly listed plans • Free trials for both file delivery and virtual data room services | • Not a user-friendly interface compared to modern VDRs • Limited advanced security and deal workflow features • Primarily a file-transfer tool, not a full-scale VDR |
Data Send UK Features
The range of the Data Send features isn’t as rich as that typically offered by traditional virtual data room providers. However, Data Send can still cover the basic needs of virtual data room users.
Here are some of the main features.
| Data management | Search. Users can quickly locate data room files using the built-in search function. Audio and video files preview. The platform allows secure previewing of audio and video files directly in the data room. Drag-and-drop upload. Users can drag and drop files or upload entire folders, which are automatically compressed into ZIP archives for faster delivery. Ability to send large files. DataSend securely sends large files (up to 4 GB), even when they exceed standard email limits. |
| Usability | Mobile usage. Data Send UK is compatible with any mobile device or tablet. You can download an official app on the App Store and Google Play. Easy backups and archives. The system offers quick backup and archiving options so users can store or retrieve documents when needed. All file types. The platform supports a broad range of file formats. It includes a DICOM image viewer and PDFs. |
| Collaboration | Q&A system. The Q&A tool lets users organise questions and responses during a project or review process. Email notifications. Recipients receive an automatic email alert when files are delivered or shared with them. |
| Reporting | Audit trails. The platform records user activity so a data room administrator can see how files are accessed or viewed. Reports. Activity and access details can be viewed in simple report formats inside the data room. Reports export in CSV. Users can export report data into CSV files for further analysis or compliance needs. |
Security Overview
Since security features are the core of any product that handles sensitive documents or confidential information, we review them separately.
Here’s what Data Send UK offers in terms of data security:
- Encryption. DataSend protects files with AES encryption and 256-bit SSL/TLS during transfer and storage.
- Data access controls. Administrators can set access folder-level permissions to control who can view, download, or manage confidential information.
- UK-based data hosting. All data is stored on private servers in the UK within secure, purpose-built data centres.
- Two-factor authentication. Users can enable two-factor or multifactor authentication for additional login security.
- ISO 9001 and ISO 27001. DataSend’s data centres are certified to ISO 9001 and ISO 27001 standards for quality and information security.
- Dynamic PDF watermarking. The platform applies dynamic watermarks to viewed files to help track access and discourage unauthorised sharing.
- IP address restriction. Administrators can limit data room access to specific IP addresses for additional access control.
- PECR compliance. DataSend follows the Privacy and Electronic Communications Regulations for responsible data processing and communication practices.
- GDPR. The service complies with GDPR requirements for handling and protecting personal data.
Note: Data Send also states it will notify you in case of data breaches, as required by applicable law.
What’s missing?
While offering basic virtual data room functionality, Data Send UK still can’t compete with more advanced vendors of the market, since it doesn’t offer the following features:
- Advanced document management features, such as file versioning or document comparison
- More granular access levels for complex deal structures or large teams
- SSO (single sign-on) or enterprise identity integrations
- Document fencing or screenshot protection for highly confidential information
- More detailed audit trails, such as page-level tracking or real-time alerts
- Workflow automation, including structured approval flows or task management
- Bulk user invitations or permission templates for large projects
- More advanced collaboration tools for effective coordination during complex financial transactions
- Advanced security features such as redaction
- E-signature capabilities
- Clear password protection policies
- Compliance certifications beyond ISO 27001 at the data-centre level (e.g., SOC 2)
Data Send Pricing Plans
The pricing structure of Data Send UK is based on how you want to use it — as a simple file transfer platform or a basic virtual data room.
Here are the details.
| Plan | What you get | Price (approx) |
|---|---|---|
| Business Plus | 1 user, send data securely, up to 4 GB per file, password protection option, 7-day storage, up to 10 downloads per file | ~£8.40/monthly |
| Business Branded Delivery | 3 company user accounts, branded file pages, send & receive, up to 25 downloads per file | ~£67.00/quarter |
| Secure Data Room Starter | 5 user licence, 10 GB storage | ~£65.00/month |
| Secure Data Room 1 | 10 user licence, 15 GB storage | ~£115.00/month |
| Secure Data Room 2 | 25 user licence, 30 GB storage | ~£195.00/month |
| Secure Data Room 3 | Unlimited users, 100 GB storage | ~£299.00/month |
Data Send UK also offers free trial options for both file sending and data room services if users register via the official site (request form). This gives you a chance to test whether the platform fits your workflow before committing.
Which plan is best for whom
- Business Plus. Best for solo professionals or small businesses needing to send data securely and manage simple transfers of multiple files.
- Business Branded Delivery. Ideal if you want two dedicated portals and branded pages, plus the ability to receive files from clients.
- Secure Data Room plans. Suited to teams that want to securely store and share confidential information with controlled access permissions over longer-term projects or internal collaboration.
Limitations and hidden costs
- Hidden fees. There are no obvious hidden fees in the listed pricing, but VAT and additional user costs (for some plans) are added at checkout.
- Download limits. On Business Plus, downloads are capped (e.g., 10 per file), whereas higher plans increase that limit.
- Storage tiers. Data room storage and multiple file capacities vary by plan — larger storage requires higher pricing.
Deployment and Ease of Use
DataSend is available on Windows and Mac operating systems and is compatible with all modern browsers. There is also a mobile app available for iOS and Android that provides users with seamless and secure access to data room files. Administrators control user permissions and decide who has access to what information.
Here are some of the app functions:
- Download and upload files
- Create zip archives of multiple files or folders
- View and print documents
- Preview audio and video files
- Fetch downloaded files from a mobile device to your computer
Who is DataSend Best For?
DataSend works best for teams that need a simple, secure way to exchange and manage confidential files without the complexity of enterprise VDRs. It fits the following use cases:
- Legal advisors who need to share and review confidential documents with clients while meeting basic compliance requirements.
- Small businesses and consultants who want an intuitive interface for sending and receiving important files quickly.
- Teams involved in a light project collaboration, where several parties need access to the same information without using a complex workflow tool.
- Organisations with regulatory compliance obligations, especially those that prefer UK-based hosting for sensitive data.
- Firms that prioritise efficient collaboration during simple reviews, audits, or document-heavy exchanges.
- Users comparing key factors like ease of use and predictable pricing, rather than advanced deal-management tools.
This makes DataSend a strong fit for straightforward document-sharing scenarios rather than large-scale or highly structured transactions.
DataSend vs. Alternatives
| Provider | Best For | Core Strengths | Notable Limitations |
|---|---|---|---|
| DataSend UK | Simple, secure file delivery & small team projects | Lightweight and affordable secure file sharing with basic data room features | Lacks advanced VDR workflows and enterprise features |
| Ideals VDR | Complex financial transactions, M&A, corporate deals | Enterprise-grade security, granular access controls, advanced Q&A workflows | Higher cost, designed for large deals rather than simple sharing |
| Firmex | Mid-market and large M&A due diligence | Robust security and compliance support plus customizable templates | No public pricing listed, requires contacting sales for details |
| ShareVault | Deals requiring high-stakes secure collaboration | Strong security features with activity tracking and encryption | Focused on traditional VDR use cases, not lightweight delivery tools |
| CapLinked | Mid-market deals and corporate transactions | Comprehensive document management and secure sharing with scalable options | Enterprise focus and advanced features may be more than needed for simple use |
DataSend UK stands out as a simpler and more affordable tool for teams that need to send data securely and manage basic document sharing without complex setup.
Traditional VDR providers like Ideals, Firmex, ShareVault, and CapLinked offer more advanced support for complex deals, deep document workflows, powerful collaboration tools, and enterprise-grade security, but they also come with higher cost and complexity compared to DataSend.
These differences matter especially for M&A processes, compliance-heavy projects, and multi-party due diligence, where robust VDR services are essential.
Real Use Cases
Unfortunately, Data Send UK doesn’t publish real case studies on its website.
However, considering user feedback and third-party reviews existing online, the list of Data Site use cases can include:
- Secure file delivery when teams need to send data securely to clients, partners, or external reviewers.
- Light due diligence for small transactions where parties must access the same information without complex workflows.
- Routine document sharing between consultants, accountants, or legal advisors who exchange confidential documents regularly.
- Client file submissions, using DataSend’s ability to receive multiple files through a secure upload inbox.
- Short-term project collaboration, where teams need a simple space to organise and review documents together.
- Internal document storage, using the data room module to securely store key business files.
- Branded delivery for organisations that want to share files through customised portals and maintain a professional presentation.
FAQ
Is DataSend a real data room or just a file-sharing tool?
DataSend is primarily a secure file-sharing and large file delivery tool that also includes basic virtual data room capabilities. It can be used to organise and share confidential documents, but it lacks many advanced VDR workflows found in enterprise platforms.
Is DataSend secure?
Yes. DataSend uses strong encryption (AES and 256-bit SSL/TLS) and UK-based secure servers with ISO 9001 and ISO 27001 certifications to protect sensitive files. It also supports access permissions, dynamic PDF watermarking, and compliance with GDPR and PECR.
Does DataSend support M&A due diligence?
DataSend can support light due diligence for smaller transactions, allowing parties to securely share and review documents. However, it does not offer the advanced collaboration tools and workflows typically needed for full M&A due diligence.
Is DataSend suitable for large corporate deals?
No. DataSend is better suited for simple projects and small-team collaboration rather than large corporate deals. Enterprise VDR providers with deeper workflow, access control, and compliance features are generally more appropriate for complex, high-stakes transactions.
