Intralinks Virtual Data Room Overview
SS&C Intralinks VDRPro is a cloud-based virtual data room (VDR) software that provides secure document storing and sharing services for global banking and dealmaking.
It serves financial institutions, legal firms, and enterprises engaged in high-stakes transactions, including energy, real estate, consumer retail, life sciences, and TMT.
With a focus on security, collaboration, and workflow automation, this business software streamlines complex deal processes, including mergers and acquisitions, business development, and regulatory compliance.
In addition to Intralinks VDRPro, the provider offers the following products:
DealCentre AI is an AI-powered deal management platform that provides smart insights, data analysis tool sets, and intelligent document categorization to accelerate transactions.
FundCentre is a centralized platform for investor reporting and fund lifecycle management that streamlines communication between fund managers and investors, ensuring transparency, regulatory compliance, and secure document sharing.
Deal Services is a dedicated support service that assists with transaction coordination and includes document indexing, quality control checks, and regulatory documentation management to help teams stay organized and efficient.
Intralinks data room use cases and benefits
Here is how companies use Intralinks solutions to streamline their workflows and improve efficiency:
Mergers and acquisitions (M&A)
The software automates document approvals, organizes data efficiently, and enforces strict security protocols. This allows companies to accelerate deal timelines, reduce errors, and ensure compliant document sharing.
Financing
The data room provides secure document storage and management tools for financing rounds. Thus, all sensitive information is shared with the right investors at the right time. The secure, trackable nature of document exchanges helps companies mitigate risk and boost investor confidence.
Syndicated lending
The provider enables seamless collaboration across multiple stakeholders. By offering a centralized platform to securely manage documents and track transaction progress, companies can ensure a faster and more efficient lending process and full regulatory compliance.
Secure document exchange
Intralinks provides a secure, user-friendly platform for exchanging confidential documents with stakeholders. Its advanced data protection features and access controls reduce the risk of breaches and ensure that companies can share sensitive information with confidence.
Regulatory, risk, and compliance
The solution helps companies maintain compliance with industry regulations by providing secure document storage and audit trails for every transaction. In particular, AI-driven redaction and granular permissions allow businesses to manage risk effectively and ensure they meet all regulatory requirements.
Initial public offerings (IPO)
Intralinks facilitates secure communication and document exchange between stakeholders and regulatory bodies during the IPO process. With built-in tools for managing large volumes of sensitive information, companies can ensure regulatory compliance and keep the process on track, reducing the time and complexity involved in going public.
Intralinks features overview
SS&C Intralinks secure collaboration platform provides the following tools for data management, user management, and security:
| Capabilities | Features |
| Document management | • Drag-and-drop upload. Upload multiple files in bulk with one click, simplifying file management. • Auto-indexing. Automatically organize and index all files and documents into structured folders for easy access. • Advanced search. Quickly find specific files and documents using advanced search functionality to save time. |
| User management | • View As tool. Preview how a file or document will appear to a specific user before granting access to avoid mistakes and breaches. • Granular permissions. Assign specific roles and set detailed access levels to ensure only authorized users can view sensitive files. • User authentication. Require users to authenticate their identity to ensure only authorized individuals can access documents. |
| Reporting | • Insights dashboard. Monitor user, group, and document activity with an interactive dashboard for real-time tracking. • Interactive diagrams. Analyze user actions and identify the most frequently viewed or downloaded documents. |
| Document security | • Watermarking. Apply customizable dynamic watermarks on documents each time they are viewed, downloaded, or printed for added security. • AI redaction. Use AI technology to redact sensitive or personally identifiable information from files, documents, or images. • Granular document permissions. Set individual document permissions to restrict access to sensitive content and ensure confidentiality. |
| Security | • Multiple data centers. Securely store data in multiple global locations, including the US, Germany, Australia, and the UK, to ensure reliability and redundancy. • Multi-factor authentication. Implement multi-factor authentication to verify user identity before granting access to the data room. • Certifications and compliance. Ensure data protection through compliance with GDPR, SOC 2 Type II, and ISO 27001 standards for enhanced security. |
Intralinks data room software screenshots ↓
Intralinks data room pricing
Intralinks virtual data room employs a quote-based pricing structure. This means that Intralinks offers customized pricing based on needed services. Factors include company size, storage capacity, and project duration.
To get a personalized quote, contact a sales representative or the support team.
All prospects also get a demo session where a company’s specialist guides them through the process of using an Intralinks VDR and its services.
Intralinks data room deployment options
Intralinks is primarily a web-based SaaS software solution. It means you don’t need any extra software or apps to use their data room.
However, Intralinks also offers dedicated apps for both mobile devices and desktop use. The Intralinks app operates perfectly on macOS, Windows, iOS, and Android.
You can also easily log in to your account via a mobile browser.
Intralinks data room customer support
If you experience trouble while using a virtual data room, you can contact a knowledgeable Intralinks support team member via email, phone, or chatbot. The team is available 24/7 and speaks multiple languages.
Pros
- AI-redaction to redact categories of data
- Expert guidance with a dedicated project manager
- Streamlined Q&A for deal-related questions
- File access restriction, even after downloading
Cons
- No fence-view tool
- No free trial
- Hidden costs
Intralinks competitors
The following alternatives may provide different features, pricing models, or user experiences that could better suit specific business needs. So, compare Intralinks data room with other products to choose the best solution.
| Intralinks | Ideals | Datasite | |
| Granular access controls | 4 levels | 8 levels | 5 levels |
| IP address-based access restrictions | ✖️ | ✅ | ✖️ |
| Compliance | • GDPR • HIPAA • EU/US Privacy Shield • EU-US DPF | •GDPR • HIPAA • FedRAMP • EU/US Privacy Shield • EU-US DPF | • GDPR • FedRAMP • EU/US Privacy Shield • EU-US DPF |
| Fence view | ✖️ | ✅ | ✖️ |
| Subscription to automatic reports | ✖️ | ✅ | ✖️ |
| Free trial | ✖️ | ✅ | ✅ |
| Language support | 8 languages | 13 languages | 14 languages |
Ideals data room software screenshots ↓
Datasite data room software screenshots ↓
FAQ
What makes Intralinks different from other virtual data room providers?
Intralinks specializes in high-security transactions like M&A and capital raising, offering workflow automation, AI-driven redaction, and advanced user management features.
Is Intralinks suitable for small businesses?
Intralinks is best suited for large enterprises and financial institutions. However, small businesses handling sensitive transactions can also benefit from its security and compliance features.
Can I use Intralinks on mobile devices?
Yes, Intralinks offers dedicated mobile apps for iOS and Android. Using them, users can securely access and manage documents on the go.
How do I get Intralinks pricing?
Intralinks provides a customized quote based on company size, required storage, and project duration. Contact their sales team for Intralinks cost details.
Does Intralinks provide a free trial?
No. However, Intralinks data room offers a demo session where a specialist walks you through the platform’s features.
