ShareVault Data Room Overview
Sharevault is a leading American virtual data room provider that helps companies manage sensitive data securely. Founded in 2003 as Pandesa Corporation and rebranded in 2010 as Sharevault, this company provides a virtual data room solution to over 100,000 businesses in 48 countries.
The ShareVault data room is a secure, easily deployable platform built for information-intensive processes such as M&A, fundraising, restructuring, asset sales, audits, and ongoing governance tasks. It is widely used in life sciences, energy, legal services, investment banking, real estate, and other sectors that require strict control over sensitive information.
ShareVault’s virtual data room helps teams streamline key activities, including:
- Secure document sharing
- Document control
- Due diligence management
- Team communication
- Reporting
- Transaction management
- Other vital business processes
Overall verdict: Is ShareVault the right choice?
ShareVault is a strong, enterprise-grade virtual data room designed for organisations that prioritise strict compliance, granular access controls, and sophisticated document lifecycle management.
More precisely, it’s best for:
- Life sciences and biotech companies
- Healthcare organisations
- M&A advisers and due diligence teams
- Investor relations teams and fund managers
- Legal and financial services firms
- Corporate development and audit teams
Smaller organisations, teams seeking a more modern and intuitive interface, or users who need simple collaboration tools rather than advanced VDR capabilities, may find more suitable alternatives.
Pros and cons
Pros
- Extensive security certifications (ISO, SOC, HIPAA, HITRUST, FedRAMP)
- Strong document management and organisation tools
- Excellent support for life sciences (CTD, SAS, Prism formats)
- Granular permissions and detailed audit trails
- Reliable customer support with dedicated project managers
- Well-structured investor-communication tools
Cons
- Pricing is not publicly available
- Interface feels less modern than newer VDR platforms
- Some advanced features are available only on higher-tier plans
- Short 7-day trial
- Slightly steeper learning curve for non-technical users
Main features overview
Sharevault supports the following document features.
| Feature category | Included capabilities |
|---|---|
| Document security | Dynamic watermarking, redaction, remote shredding, disable print/save/copy, custom security policies, secure batch download, batch print, offline protection |
| Document management | Drag-and-drop, index auto-numbering, favourites, smart filters, tag-based organisation, bulk uploads, full-text search engine, structured folder hierarchies |
| User activity tracking | Detailed audit trails, interactive charts, page-level tracking, view-time monitoring, permission-change tracking, engagement metrics |
| User experience | Collaborative Q&A, guided Q&A workflows, role-based help, multilingual support, international content compatibility, session restore |
| Secure content viewing | Document viewer, spreadsheet viewer, audio/video media player, plugin-free viewing, secure preview modes |
| Setup and administration | Bulk drag-and-drop uploading, scheduled workflows, permission templates, admin tools for multiple data rooms, custom branding, broad browser compatibility |
| Integrations | Microsoft SharePoint integration, OneDrive integration, Google Drive integration, Dropbox integration, Box integration, DocuSign integration, SSO support, API access |
| Global performance | Accelerated data transfer, optimised global access including China, mobile app support, seamless cross-device performance |
Security and certifications
Sharevault platform offers enterprise-grade security features, like encryption and key management, to protect sensitive documents and workflows:
- Two-factor authentication adds an extra layer of protection by requiring users to enter a code sent via SMS or an authenticator app.
- AES 256-bit data encryption at rest and transit makes your business files practically unhackable.
- Customer-managed encryption keys minimize the risk of data breaches by giving customers full control over encryption.
- Granular access settings at the user, group, folder, and file levels ensure the highest level of data privacy.
- Single Sign-On (SSO) improves security and usability by reducing logins, minimizing exposure to password-based attacks.
- Dynamic watermarking adds extra protection to viewable and downloadable files, ensuring that nobody alters them without your permission.
- Document-level controls disable unauthorized viewing, editing, downloading, printing, screen capturing, and other actions.
Sharevault ensures consistency and compliance regarding its security features thanks to the following certifications:
- SOC 1, 2, and 3 certifications verify compliance with standards for sensitive data handling, system architecture, and physical security.
- ISO 90001, 27001, 27017, and 27018 ensure that customer service and information security meet the highest standards.
- DoD CC SRG IL2 sets standards for securely storing, processing, and transferring sensitive information.
- HIPAA defines security standards for medical information.
- HITRUST ensures the company complies with the latest security practices while handling medical data.
- FedRAMP Moderate sets security standards for cloud services that handle sensitive or private information.
Pricing options
ShareVault offers three subscription tiers with transparent, no-surprise pricing. Plans vary by feature depth, data usage, and project duration. Setup is included, storage can be upgraded at any time, and custom plans are available for enterprise-level needs.
- Express (for small or simple projects). Includes core protections, drag-and-drop reordering, watermarking, analytics, and mobile apps.
- Pro (for active dealmaking). Adds priority support, multi–data room admin tools, advanced protection settings, Q&A workflows, scheduled actions, expirations, and integrations (Box, Google Drive, OneDrive, SharePoint, DocuSign).
- Enterprise (for ongoing secure sharing). Adds SSO, SIEM and API access, offline viewing, enhanced INFOSEC (CMK/BYOK), inter-document hyperlinking, and 21 CFR Part 11 validations.
Here are the key points to remember about ShareVault’s pricing:
- No hidden fees
- Pricing based on usage and duration
- Scalable storage with notifications before limits
- Custom plans available
This company offers tailor-made pricing quotes available upon request. You can also check the Sharevault pricing page to see which features are included in each plan.
Beyond that, Sharevault offers a 7-day free trial, allowing you to test all available data room features. Additionally, you can schedule a personalized live demo to see this data room in action.
Deployment and ease of use
Sharevault is a web-based platform available in your browser and compatible with Windows, Mac, Android, and iOS devices. You can access this data room in Google Chrome, Mozilla Firefox, Microsoft Edge, and Safari browsers, or Android and iOS mobile apps.
Based on Sharevault research and user reviews on Capterra, G2, and GetApp, this platform offers an intuitive user experience and is super-easy to deploy.
All you need to do is drag and drop your files, invite users, and set privacy preferences. If you experience difficulties with the platform, you can use a built-in help desk or contact technical support.
Customer support info
Sharevault offers unrivaled customer service for both ordinary and urgent matters. For example, it provides 24/7365 free telephone, online chat, and email support for end users and admins worldwide.
You’ll also have a dedicated project manager to support you throughout your Sharevault experience.
Lastly, you can schedule one-on-one training sessions and webinars to accelerate onboarding and maximize your data room’s potential.
ShareVault alternatives
Below is an overview comparing ShareVault with three major VDR providers relevant to UK-based organisations.
- Ideals VDR. Modern virtual data room used by nonprofits, corporate teams, and advisors. Known for ease of use, streamlined workflows, bank-grade security standards, and exceptional customer support.
- Datasite. Enterprise-grade M&A platform widely used for large transactions. Offers automated deal workflows, document preparation tools, and reliable support.
- Firmex. Well-known VDR provider used by legal firms, investment banks, and corporations. Offers reliable permissions, audit trails, and high-volume document handling.
FAQ
What industries does Sharevault cater to?
ShareVault serves life sciences, healthcare, financial services, legal services, real estate, energy, education, and entertainment.
Is Share Vault good for investors?
Sharevault is a suitable solution for investors and investment-related companies, such as hedge funds, private equity firms, and venture capital firms. Sharevault’s investor portal streamlines communications and supports smooth fundraising deals.
What is Sharevault pricing?
Sharevault VDR offers custom pricing within three pricing plans. Its subscription plans vary in features, and Sharevault customers can benefit from the most advanced VDR capabilities under the Enterprise plan. Besides advanced features, this plan includes a dedicated project manager and one-on-one training sessions for VDR admins.
